Otelyon Product Family · 01

Otelyon Butler

Smart guest experience starting with a QR code. Guests submit requests from their browser, AI instantly categorizes and routes to the relevant department. No app, no registration — pure service experience.

7
User Roles
SLA
Tracking
24/7
Push Notification
★5
Guest Rating
QR Code Access · AI Chat + Voice Input · SLA Management · Push Notification · Review / Request / Complaint · 7 Roles · SMS Notification · Hotel Customization · Order Cart · Reservation · Wake-Up Service · Concierge · File Attachment · Dark Mode · My Requests · General Info ·
QR Code Access · AI Chat + Voice Input · SLA Management · Push Notification · Review / Request / Complaint · 7 Roles · SMS Notification · Hotel Customization · Order Cart · Reservation · Wake-Up Service · Concierge · File Attachment · Dark Mode · My Requests · General Info ·

From Guest to Resolution in 5 Steps

From QR scan to guest rating — the entire process is automated, traceable and recorded.

01
📲
Scans QR Code

Guest scans the QR code in the room with their phone camera. No app download, registration or password needed — session opens automatically with a token.

02
💬
Submits Request

Guest submits a request in their preferred language (Turkish or English). They can select from quick shortcuts or type free text.

03
🤖
AI Processes & Creates Ticket

AI analyzes the request, identifies the service category, creates a ticket and starts the SLA timer. An instant confirmation is sent to the guest.

04
🔔
Staff Receives Notification

Relevant department staff instantly receive a Firebase push notification. Task is assigned, priority is set and the process is monitored on the dashboard.

05
Guest Rates Service

When the task is completed, a notification is sent to the guest. Guest rates the service with 1-5 stars. All feedback is reflected in reports.

Full-Featured Concierge

📲
QR Code & Token Access

Unique QR token for every room and location. Guest scans with camera and session opens automatically in browser. Shortcuts for quick access to frequent requests like wake-up call or room service.

QR TokenBrowser-BasedShortcuts
🧠
AI Chat & Voice Input

Guest submits requests in natural language (text or voice). OpenAI-powered engine identifies service category and priority, creates ticket and responds instantly. Voice input button — create requests without typing.

OpenAIVoice InputAuto Ticket
🎫
Ticket & SLA Management

Automatic ticket created for every request. Open → Assigned → In Progress → Completed lifecycle. SLA timer tracked, manager notified immediately on breach. Status history recorded.

Ticket SystemSLAAudit Trail
Review / Request / Complaint & Rating

Guest can submit 3 types of feedback: Review, Request or Complaint. Each feedback is recorded as a ticket and emailed to the relevant manager. 1-5 star rating opens upon task completion.

Review / Request / ComplaintEmail Notification1-5 Stars
🔔
Firebase Push Notification

New task, SLA alert, completion confirmation — the right person gets notified at the right time via FCM V1 API. Staff PWA app is redirected to the relevant ticket when notification is clicked.

FCM V1 APIDeep Link
📊
Real-Time Dashboard

Open tickets, SLA statuses, department loads and staff performance updated live on a single screen. Role-based view — everyone only sees data within their authorization.

Live UpdateRole-Based
📱
SMS Notifications

SMS is sent to the guest's phone number at critical moments such as valet delivery and service completion. Reliable delivery via İletimerkezi API integration.

SMSİletimerkezi
🎨
Hotel Customization

Separate logo, brand color and welcome message for each hotel. Guest chat interface reflects your hotel's identity. Multi-hotel structure — each chain is isolated from the other.

White LabelMulti-Hotel
📈
Reporting & Analytics

Department performance, average response time, SLA compliance rate, staff efficiency, guest scores. Date-filtered reports give managers data-driven decision capability.

General ReportDepartmentStaff
🛎️
Reservation Request

Guest can create reservation requests directly from the Butler interface. They enter date, time and notes and submit; the request is sent to the relevant department as a ticket under SLA tracking.

ReservationTicket IntegrationSLA
Wake-Up Service

Guest selects day and time within the app to create a wake-up request. Request is forwarded to the relevant department and automatic reminder process starts. No separate tool or phone call needed.

Wake-Up CallAuto Reminder
🗺️
Concierge Services

External services and concierge support offered by your hotel on a single screen. Categories like transfer, tour, restaurant reservation are defined; guest requests from their browser, staff is instantly notified.

External ServicesConciergeCustomizable
ℹ️
General Information

Information screen presented to guests about the hotel: opening hours, facilities, rules and frequently asked questions. Content is customized by hotel management, guests access instantly from the QR interface.

Hotel InfoFAQCustomizable
📦
Order Cart & Menu

Products listed in Food & Beverage categories, guest selects quantity and adds to cart, can add notes. When cart is submitted, all items are forwarded to staff in a single ticket. Price, currency and product image support available.

Product ListCartF&B Order
📎
Photo & File Attachment

Guest can attach a photo or PDF file to any request. Saves time in scenarios like photographing and reporting defects, sending documents. Files are attached to the ticket and kept in the archive.

PhotoPDFFile Attachment
🌙
Dark Mode & Theme

Guest interface switches between light and dark theme with a single tap. Eye-friendly dark theme for night use, clean light theme for daytime. Hotel brand color applied in both themes.

Dark ModeLight ModeHotel Color

Natural Conversation, Instant Service

Otelyon Butler — Room 301
EN 🌙
Welcome · Room 301 · Turkish / English
My room is missing a blanket, could you send one?
Your request has been received! Our housekeeping team will deliver an extra blanket to your room as soon as possible. 🛏
✓ Ticket #2847 opened — Housekeeping
Priority: Normal · SLA: 120 min · Assigned: Housekeeping Team
Thank you! I'd also like a wake-up call at 7:30 AM.
Your wake-up request has been recorded. We'll call you at 7:30. 🔔
Rate our service
⭐⭐⭐⭐⭐
🎤
Ask Butler something...
🌐
No App Required
Guest simply scans the QR code with their phone camera and starts chatting in the browser. No App Store, registration or password. Works on every device and every operating system.
🗣
Turkish / English Language Switch
Guest can write in Turkish or English; they can instantly change the interface language with the language button at the top. All department, category and shortcut names are defined bilingually; AI responses are generated in the selected language.
Instant Categorization
As soon as the message is sent, AI identifies the service, routes to the correct department and creates a ticket. Average response time is under 2 seconds.
📋
Complete Audit Trail
Every action, every status change and every message is recorded with a timestamp. Full history accessible in case of dispute or audit.
📥
My Requests — Live Tracking & Cancellation
Guest can see all their submitted requests from the "My Requests" tab, track their status live and cancel requests not yet completed. Transparent communication, zero ambiguity.

7 Roles, Full Permission Control

Each user sees and does only what they are authorized for. Security and efficiency together.

Superadmin
Manages the entire hotel chain. Hotel addition/editing, system-wide reports and user control.
Admin
Full permission limited to their own hotel. User, department, category and settings management.
Supervisor
Department management. Ticket assignment, staff tracking, SLA monitoring and department reports.
Staff
Takes and completes tasks. Sees their own department and assigned tickets. Receives push notifications.
HR
Human resources module. Staff records, attendance tracking and timesheet management.
Sales / SalesAdmin
Sales meeting tracking. Customer meetings, meeting outcomes and activity reports.
Guest (QR)
No app or registration required. Scans QR code and submits requests from browser, rates service.

Priority Levels & Timelines

Every request is tracked with an SLA timer based on priority level. Manager and responsible staff are notified immediately upon breach.

Urgent
15
Minutes
Urgent
High
60
Minutes
High
Normal
120
Minutes
Normal
Low
240
Minutes
Low

Try Butler,
feel the difference.

Take guest experience to another level with QR code, AI and instant notifications. Contact us for a demo and let's discuss a customized setup for your hotel.